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Management of access permissions to rooms

Index

Room Groups

Consult

To view the information of the room groups you must:

  1. After clicking on the Card Management portal you must click On Room Groups;
  2. on the page displayed will appear the information of all defined room groups.

View details

To see the detailed information of a room group you must press Details on the same line.

Manual group of rooms

In the case of a manual group of rooms the user has the possibility to:

  • add new room
  • remove assigned room
  • see the associated access permissions

Room Features Group or All Spaces

In the case of a group room characteristics or all spaces, the user has the possibility to:

  • see the associated access permissions

This type of group is managed automatically by Phoenix. Rooms are removed or added whenever the characteristic of a room is changed.

Create

To create a new room group, press the Create button.

Next you must:

  • Choose the room group type
  • If the chosen room group is manual, you must select the rooms that belong to the group.
  • Press the Create button.

Group of People

Consult

To view the information of the groups of people you must:

  1. After clicking on the Card Management portal you must click On Groups of People
  2. on the page displayed will appear the information of all groups of defined people.

View Details

To see detailed information for a group of people, press Existing Details on the same line.

People Manual Group

In the case of a manual group of people, the user has the possibility to:

  • add new person
  • remove assigned person
  • see the associated access permissions

Expression

In the case of an expression the user has the possibility to:

  • consult with the associated people
  • see the associated access permissions

Access Permissions

Search

To view the information the existing access permissions must:

  1. After clicking the Card Management portal you must click Access Permissions;
  2. on the displayed page will appear the information of all permissions set.

You can search according to the search criteria. You also have the possibility to export to Excel the information searched for.

View Details

To see the detailed information of an access permission you must press Details on the same line.

The user has the possibility to edit and record the information.

Create

To create a new access permission, you must press the Create button.

Next you must:

  • Indicate Start date and time
  • Indicate end date and time, if necessary
  • Select the type of access
  • Select the group of people
  • Select the type of rooms
  • Press the Create button.

Access employees of external entity service provider

After the registration of employees associated with the external entity should be done the following procedure.

Creation of the group of people, where the type should be Expression, where the expression should be something like:
unitUnofficialContractExternalUnit ('<ANANOME INTERNAL UNIT>', 'null', 'true', '<EXTERNAL ENTITYNAME>')
Example, for collaborators of the external entity openline service provider registered in the organic unit UER. 
unitUnofficialUnofficialContractExternalUnit('UER', 'null', 'true', 'Openline')
After registering the group of people it must be confirmed that it contains the expected people.The access permission to access rooms must then be registered.