Written Assessments – Resource Management

Assign Room to Written Reviews

To search the written assessments already selected, you must, in the Resource Management Portal:

• Select the "Assign Rooms" option in the left side menu
• Select the desired information:
  • Academic semester
  • Type of course
  • Course Curriculum Plan (optional)
  • Curricular Years (optional)
  • Valuation Type (optional)
  • Date (optional)
  • Rooms (all written reviews, no rooms, no sufficient rooms

You should then press the Search button.

The search result displays all the reviews already defined. The user has the possibility for each evaluation to consult the detail of the same and assign room(s).

Assign Room

To assign room(s) the written evaluation you must select the edit rooms link on the same line as the desired written evaluation.

Next, it presents the detailed information of the written evaluation.

To assign room(s) you must:

• Indicate the desired capacity (optional)
• Indicate the room feature (optional)
• Press the Search button
• Select the desired room in "Room to be added"
• Press the Add button

Export Written Reviews

To export written assessments to an Excel-format file, you must in the Resource Management Portal:

• Select the "Assign Rooms" option in the left side menu
• Select the desired information:
  • Academic semester
  • Type of course
  • Course Curriculum Plan (optional)
  • Curricular Years (optional)
  • Valuation Type (optional)
  • Date (optional)
  • Rooms (all written reviews, no rooms, no sufficient rooms

You must then press the Export button.

Select Written Assessments

To consult the written evaluations, you must, in the Resource Management Portal:

• Select the "Check" option in the left side menu
• Select the desired information:
  • Execution Period
  • Course
  • Period (All, Classes, Exams)
  • Curriculum Year

You can then consult for the selected course, implementation period and curriculum year(s) consult the following information:

• Defined written assessments

List of curricular units for course, implementation period and selected curricular year(s) for which there is already at least one defined written evaluation.

Detailed evaluation information is displayed: Time, start and end date and times, assigned rooms, comment and the number of students enrolled as well as the capacity.

If there are missing places (students without places), the value is shown in red. Otherwise the number of seats in excess is displayed.

• Curricular units without defined written assessments

List of curricular units for the selected course, implementation period and curricular year(s) for which at least one defined written evaluation has not yet been created.

• Calendar

Calendar of the selected period. Displays the written assessments already defined on the appropriate dates.

Create Written Assessments

To create written assessments you must, in the written evaluations query you can:

• From the list of defined written assessments, select the Create Assessment link on the same line as the desired curriculum unit;
• In the list of Curriculum Units without defined written assessments, select the Create Existing Assessment link in the same line as the desired curriculum unit or
• In the calendar select the desired day.

Choose curriculum unit

After starting the creation of the evaluation, you shall indicate, if the following information is not completed:

• Type of assessment (Tests or Exam)
• Curricular Unit

Then press the Continue button.

Check Exam

After selecting the curricular unit, please indicate:

• Evaluation date
• Evaluation start time
• Evaluation start time
• Season (1st Season, 2nd Season), only if the evaluation is an exam
• Define Room(s) – See below
• Associated curricular units, only if the curricular unit is shared in several plans and that the evaluation will be carried out together

You must then press the Create button.

Associate Curricular Unit

If there are shared unperforming curricular units but the exam date will be the same as the exam we are creating, you should associate them with the marking of this exam.

To associate curricular unit you must press Associate curricular unit.

You should then indicate:

• the semester that the curricular unit is taught;
• the course where the curricular unit is taught;
• the curricular year of the curricular unit;
• the curricular unit.

You must then press the Associate button.

The exam appointment will be presented in all courses that have been associated with the exam.

Dissociate Curricular Unit

To disssociar some associated curricular unit must press Disssociar curricular unit existing in the same line of the desired curricular unit.

Set comment

To enter comments that should be presented to students in the public part of Phoenix you must press the link set comment.

You must then enter the comment and press the Insert button.

Publish Exam Map

You can select all written assessments and only make them available in the public part of Phoenix at the end.

To publish the exam map, in the public part of Fénix, you must in the Resource Management Portal:

• Select the "Publish scan map" option in the left side menu;
• Select the desired information:
  • Execution Period
• Press the Select button;
• To change the state:
  • for all courses press Published or Temporary
  • For a specific course, press (Change)