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Registration and enrrolament of candidates and new students

Last Updated: 03/03/2022

Enrollment and registration manual for candidates and new students

This manual aims to assist applicants and new students during the online registration /enrolment process for Iscte 1st cycle courses, through Fénix.
The target audience of this manual is thus constituted by:

– candidates placed through the CNAES-National Competition for Access to Higher Education, DGES – General Directorate of Higher Education.
new students admitted through special access competitions.

For registration / registration in the course in which the student was placed does not need to go to Iscte, just have an internet connection.

Steps of the registration/registration process of candidates placed in Iscte courses

The registration/registration process for Iscte courses is divided into the following steps:

National Access Competition 2021Registration
and registration of candidates placed in iscte1st
phase – September 27 to October 1Iscte

– University Institute of Lisbon established a set of rules, in compliance with the guidelines of the health authorities, aimed at ensuring to its students, teachers and staff all safety conditions to face the pandemic.
These rules begin immediately at the time of enrollment and extend all activities on campus, including classes. 
The Iscte Contingency Plan can – and should – be consulted here.

Very important:
The registration/registration process is carried out exclusively online;
It is advisable to read the instructions carefully during the fénix registration process.

What: Online registration/registration in https://fenix.iscte-iul.pt.
When and where: 9h30m – 23h59m | From any computer with an Internet connection [1].
How: DGES credentials are valid for registration. [2]
Important: To have the following documents available :
– Proof of address in your own name (e.g. bank statement; driver’s license; finance document; reading of the citizen card that includes address; other document with the student’s name and usual address).
– Citizen card (scanned copy or reading of citizen card or id.gov.pt).

2. Student Card IscteWhen

: After registration and registration.
Where: Online in https://caixaonboarding.cgd.pt (mandatory digital mobile key) or in person on campus until October 15 (mandatory booking through this link). [3]
Documents to be presented:
– Proof of registration/ registration, on paper or digital. Proof of registration/registration is available for download and/or printing at the last stage of registration/registration in Fenix.

3. You know AE-ISCTE and student

centersWhen: During the first week of classes.
Where: Outside the campus (olive grove).
Warning:
[1] – Must use a computer, with mozilla firefox browser or Google Chrome. Mobile phones and tablets are not supported.
[2] – Students placed in Iscte courses receive access credentials (username and password) to the Fénix academic management system by sms. Alternatively, the credentials sent by DGES may be used when communicating the information regarding the course in which the student was placed.
[3] – Until October 15, from 9:00 am to 7:00 pm, CGD is in the Iscte exhibition hall (building II, floor 1) for immediate issuance of provisional cards. Scheduling is required. Go to this link.

Support for registrations:

Online support with Staff and Students Iscte, from 27/9 to 1/10, from 10am to 4pm: https://videoconf-colibri.zoom.us/j/82212167826
Fill instructions available on this page.

Access to the Phoenix system

To access the Fénix system open a Browser, preferably use Mozilla Firefox, and go to the following address: https://fenix.iscte-iul.pt (or https://fenix.iscte.pt).

The Fénix system provides one area of public information and another area of private information.

Public information area

In the public area of Fénix is shown information about all iscte courses.

Private information area

In the private area, registrations/registrations are made in the Courses of Iscte.
Access to the personal or private area is via authentication at the address: https://fenix.iscte-iul.pt.

Authentication in the personal or private area is done as follows:

  • click Sign-in page;
  • on the screen shown, fill in the fields with the information indicated:
    • in the field of the User Name, indicate the identification number on the identification document (e.g. Identity card or Citizen card, residence permit, etc.);
    • in the Password field: enter the password sent to you by DGES or Iscte;
  • finally, click Sign in.

The location of the identification number on the citizen card (to be entered in the User Name field) can be found in the image.
The 4 characters to the right of the identification number shall not be entered.

Next, if there is only one application for a course, i.e. if there are no other applications in this school year or earlier, the Application Details screen will be shown.

If you have any further applications for an Iscte course, then you will see the following screens before the Application Details screen.

On this screen, click View/continue in the left side menu.

Next, on the See applications screen that shows the list of applications for Iscte courses, click See Details on the line corresponding to the course you want to enroll/enroll.
The application must be in the Pending state.

After clicking View Details, you’ll see the Application Details screen shown below.

On the Application Details screen:

  • you can refer to this manual by clicking on Support for Registrations;
  • information regarding its placement in Iscte is shown through the CNAES – National Contest for Access to Higher Education;
  • the registration and enrollment procedure is initiated in curricular units (disciplines) of the course, clicking on Start Enrollment Process;
  • finally, in the last section of the screen, information on the registration and registration process of candidates placed in the Iscte in this school year is shown.

Registration and registration of candidates and new students

To start the registration and enrollment procedure for the course you were placed in iscte, click Start Enrollment Process on the Application Details screen.

After clicking Start Registration Process, you will find the following steps related to the registration and registration process:

  • consultation of the instructions;
  • password change;
  • filling in personal data;
  • completion of the affiliation;
  • completion of the residence;
  • filling in contacts;
  • completing the option on the transfer of personal data;
  • filling out information regarding the course in secondary education;
  • choice of class;
  • filling in the data for the student card;
  • iscte’s first names, surnames and email address;
  • consultation of the details of the application and registration in curricular units of the course;
  • registration/registration certificate and other forms.

Instructions

After clicking Start Enrollment Process, the screen with the Instructions appears.

To move on to the next step, click Next.

Username (old and new) and password (old and new)

In this stage of registration and registration, the Password screen is displayed that allows you to:

  • consult the new user name created by the system;
  • change your password.

It is important that you remember or save your new username and password.
These credentials will be used to access computer resources while you are a user of Iscte.

Creating the new password follows the instructions on the screen.

The username displayed and the new password you indicated are the credentials you need to access the computer resources available to students, such as:

  • the Phoenix system;
  • e-mail;
  • wireless network;
  • VPN (Virtual Private Network);
  • access to workstations in computer laboratories;
  • the e-learning system.

Username

After you have finished registration, the new username replaces the number you have just authenticated with, so save (type, photograph, etc.) the new username so you can later refer if you don’t remember.

Password

The old Password field should already be filled in, otherwise fill it in with the password sent to you by DGES – General Directorate of Higher Education or Iscte and with which you have just authenticated to the Phoenix system.

In the New Password field, enter the new password and indicate it again in the Confirm new password field according to the rules displayed on the screen.

This new password will replace the old password.
To move on to the next step, click Next.

Filling in personal data

At this stage of registration and registration, the screen that allows you to manage Personal Data is displayed.

The dates must be filled with the formed dd/mm/aaaa, for example 11/05/2000.

On this screen, some data is already filled in.
For the data to be filled in, take into account the following:

  • Gender: Select the value from the choice list;
  • ID type: Select the value from the pick list;
  • Control digit(s): indicate the control digit(s) in case your type of ID is “Identity Card/Citizen Card”;
  • Place of issue of the identification document: fill in the name of the place of issue of the identification document;
  • Date of issue of the IDENTIFICATION DOCUMENT: this field is written but also has the option of indicating the date choosing the day, month and year in the calendar (in case it is a citizen card the completion is not mandatory since this date is not indicated clearly on that card);
  • Id expiration date: This field is written but also has the option to indicate the date choosing the day, month and year in the calendar;
  • Tax Identification Number Portuguese?: this field is pre-filled, however, if your tax identification number is not Portuguese then you must take the plica;
  • Tax Identification Number: If you have a tax identification number Portuguese you must fill it out in this field;
  • Profession: indicate the profession (if you are a student write “Student”);
  • Profession sector: select the value from the pick list (if you don’t know what to choose “Unknown/Not”);
  • Condition before the situation in the profession: select the value in the list of choice (if you do not know what to indicate choice “Unknown /Does not have”);
  • Marital status: Select the value from the pick list;
  • Part-time scheme (limited registration between 30 to 36 ECTS): if you want to enroll part-time, then place the plica in this field;
  • Attends other higher education courses at the same time: if you attend another higher education course, then place the plica in this field;
  • Number of applications for higher education beyond this: indicate the number of applications for higher education beyond this;
  • Number of entries in previous courses: indicate the number of previous enrolments in courses.

After you’ve finished filling, click Next to move on to the next step.

Membership completion

At this stage of registration and registration, the screen is displayed that allows you to fill in information regarding the Affiliation (mother’s name, father’s name, etc.).

Those born in Portugal must fill the fields:
birth district;
– county of birth;
– parish of birth. 
The dates must be filled with the formed dd/mm/aaaa, for example 11/05/2000.

On this screen, some data is already filled in.
For the data to be filled in, take into account the following:

  • Country of birth: Select the desired value from the pick list;
  • Nationality: Select the desired value from the pick list;
  • Second nationality: select the desired value from the pick list;
  • Date of birth: this field is written but also allows you to indicate the date of birth by choosing the day, month and year in the calendar;
  • Birth district: Select the desired value from the pick list;
  • County of birth: Select the desired value from the pick list (this list is shown after completing the previous field);
  • Parish of birth: select the desired value from the list of choice (this list is shown after filling in the previous field);
  • Mother’s name: fill in with the mother’s name;
  • Mother’s current profession: fill with the mother’s current profession;
  • Condition before the situation in the profession (mother): select the desired value in the list of choice;
  • Sector of the mother’s profession: select the desired value from the pick list;
  • Mother’s education level: Select the desired value from the choice list;
  • Parent’s name: fill in with the parent’s name;
  • Father’s current profession: fill in with the father’s current profession;
  • Condition before the situation in the profession (parent): select the desired value from the choice list;
  • Parent profession sector: select the desired value from the pick list;
  • Parent’s education level: Select the desired value from the choice list.

After you’ve finished filling, click Next to move on to the next step.

Filling in the residence

At this stage of registration and registration, the screen is displayed that allows you to fill in the residence information.

Those who live in Portugal must fill out the zip code.

On this screen, some data may already be filled in.
For data to be filled out or in need of correction, please take into account the following:

  • Country of residence: Select the desired value from the pick list;
  • Address: fill in with the address;
  • Zip code: This field is written and allows you to automatically fill in the following fields:
    • fill in the correct zip code and click the button on the right that has the magnifying glass so that the following fields are automatically filled in;
    • the postal code area, locality and parish can be corrected by clicking the right button with the pencil;
  • Postal code area: this field is writing, but you only need to change it in case the area indicated automatically is not correct;
  • Locale : this field is writing, but you only need to change it in case the indicated locale automatically is not correct;
  • Parish: select the desired value in the list of choice, but will only need to change it in case the indicated parish automatically is not correct;
  • County: this field is filled in automatically;
  • District: This field is filled in automatically.

After you’ve finished filling, click Next to move on to the next step.

Filling in contacts

At this stage of registration and registration, the screen is displayed that allows you to fill in the Contact information.

Indicate at least one telephone contact.

It is recommended to indicate a personal email address.

The personal contacts indicated must be valid and updated in so that you can use features such as password recovery.

On this screen, some data may already be filled in.For data that is unfilled or needs correction, you must fill it out taking into account the following:

  • Phone: Enter a valid and up-to-date phone number;
  • Mobile phone: Enter a valid and up-to-date mobile phone number;
  • Personal email address (do not capitalize lowercase letters): Indicate a valid and up-to-date personal email address;
  • Confirm your personal email address: please indicate again the personal email address you indicated in the previous field for confirmation;
  • Personal website: if you wish to indicate a personal website;
  • Make your personal email address available to other users: if you want to make your email address available to other users, please put the plica in this field;
  • Make your personal website available to other users: if you want to make your personal website available to other users, please put the plica in this field;
  • Make your photo available to other users: If you want to make your photo available to other users, please place your photo in this field.

After you’ve finished filling, click Next to move on to the next step.

Filling in the elements related to the course in secondary education

At this stage of enrollment and enrollment, the screen is displayed that allows you to fill in the information regarding the student’s path in secondary school.

On this screen, some data may already be filled in.
For data that is unfilled or needs correction, you must fill it out taking into account the following:

  • Course designation: indicate the designation of the course that has finished in secondary school;
  • Calendar year of completion: indicate the calendar year in which secondary school ended;
  • Institution: indicate the name of the institution in which you finished secondary school;
  • Country where you finished school: select the country in which you finished high school;
  • County of the institution: select the county in which you finished high school;
  • Number of times you have been held back in secondary school: if you have never been retained in secondary school, please indicate the value of zero (0), otherwise indicate the number of times;
  • Type of establishment attended in secondary education: select the type of establishment attended in secondary school;
  • Previous enablement: Select the appointment designation you have.

After you’ve finished filling, click Next to move on to the next step.

Class choice

This stage of registration and registration, allows the candidate to choose the class for class attendance.

You must select one of the classes displayed.

The class you choose is provisional and is subject to approval by SGE – Teaching Management Services.

You won’t be able to move on to the next step without selecting a class.

The Degree in Management allows candidates to choose a class with classes in English.

In this course, regarding class selection the process is as follows:

  • if the candidate wishes to attend classes in English, he/she must put the plica in the field Intends to attend the class with classes taught in English and then only be available to choose the classes with classes in English;
  • if the applicant does not wish to attend classes in English, then he/she should not put the plica in the field Intends to attend the class with classes taught in English and then only the classes whose classes take place in Portuguese will be made available to choose.

Thus, only in this course (Degree in Management), the following screen is shown before the class choice screen.

Click Next to move to the next screen.

If you have indicated that you intend to attend classes in English, then you will be shown only to the class(s) of English classes with vacancies.

Click Next to move to the next screen.

If you have not indicated that you intend to attend classes in English, then the classes with classes in Portuguese have vacancies will be shown.

To see the time of each class click on the icon to the right of the name of each class at the end of the line.

You can also check class schedules in the public part of Phoenix as follows:

  • access https://fenix.iscte-iul.pt/siteMap.do;
  • click times on the desired course line;
  • click the name of the desired class in the Year 1 column, for example EA1, EA2 , or EA3;
  • click on the name of the intended semester to see the time of that semester, for example 1st semester.

After choosing the class, click Next to move on to the next step.

Filling in the data for the student card

At this stage of registration and registration is presented the screen that allows you to fill in data for the student card among others.

On this screen, some data may already be filled in.
For data that is unfilled or in need of correction, you must fill it out taking into account the following:

  • Card name: Enter the name you want on the student card;
  • Mailing address: Indicate the address to which you want the mail to be sent;
  • Location for correspondence: Indicate the location of the address you want the mail to be sent to;
  • Postal code for correspondence: Indicate the zip code of the address you want the mail to be sent to;
  • Mail code area: Indicate the area of the address you want the mail to send to;
  • Student worker: if you are a student worker, place the plica in this field;
  • Employer: if you are a student worker, please indicate the employer;
  • Worker on account of: if you are a student worker, choose the option from the list;
  • If you have chosen “Other”, say which: if you are a student worker and in the previous field you have chosen the Other option, indicate which in this field;
  • Displaced from permanent residence: if you are displaced from your permanent residence, place the plica in this field;
  • Baggins type: Select the desired option from the pick list.

First names, surnames and email address

At this stage of registration and registration is displayed the screen that allows you to fill in data about the name used or choose the institutional email address.

Confirm the changes you made by placing the plica in the Commit changes field even though you have not made any changes to the data indicated.
You can only move on to the next step by placing the plica in the Commit changes field.

On this screen, for data that needs correction, you should take into account the following:

  • First names: indicate their first names;
  • Surnames: indicate their surnames;
  • Common names used: Enter the first names you want to use according to the rules indicated on the screen;
  • Nicknames used: Indicate the nicknames you want to use according to the rules indicated on the screen;
  • Email address: If there is more than one address in the list, select the email address you want to use;
  • Commit changes: Confirm the changes by placing the plica (so you can continue to place the plica even if you haven’t made any changes).

After you’ve finished filling, click Next to move on to the next step.

Application details

At this stage, the system displays the Application Details screen.

On this screen, there are the following features:

  • you can refer to this manual by clicking on Support for registrations;
  • you can change some personal data by clicking Change personal data.
  • you can continue to the next step of the registration process in curricular units by clicking Continue.

Consultation of support for registrations

On the Application Details screen, you can access this support manual by clicking Subscription Support.

Change personal data

On the Application Details screen, you can change various personal data by clicking Change personal data.

On the Change personal data screen, you can change data in the following sections of information:

  • Personal data section;
  • Affiliation section;
  • Residence section;

After completing the personal data, click Submit to move to the next screen.

On the next screen, click Back to the “Application Details” page, which will allow you to resume the registration/registration flow.

Continue to the next step of the sign-up process

As mentioned above, in this screen of the Application Details, there is information about the registration made in the course and the status of registration sums in the curricular units.
As for the status of registrations in the curricular units of the course, it is reported that the Fénix system will automatically enroll in the mandatory curricular units of the 1st curricular year (in the 1st and 2nd semester) unless the student requests the part-time regime.

Thus, there will only be a need for the student himself to register in curricular units in the following cases:

  • if the student has indicated that he intends the part-time scheme: in this case, all registrations in compulsory and optional curricular units, if any, must be made in Fénix by the student because there is a limit of credits for enrollment in curricular units;
  • if the course has in the 1st year of curriculum optional curricular units that can be optional free, optional in the area of transversal or optional competencies of other areas: in this case the enrollment in the optional curricular units has to be made by the student since he may have to choose between several options of curricular units and / or schedules.

So if there are still missing registrations will be shown, on this screen, the following warning. The red notice indicates that it is necessary for the student to complete registration scans in curricular units.

Click Continue to move on to the next step.

When there are no missing registrations, the following warning will be shown on this screen.

Click Continue to move on to the next step.

“Enroll in curricular units” screen

After the previous screen clicked Continue, the Enroll in units screen will be shown (see image below).

The field of the academic year will already be filled with the academic year of registration/registration, otherwise change to the academic year of enrollment/registration.

Conditions of cancellation of registration

Next, on the Information on registration cancellation conditions screen, after carefully reading all the information, declare that you have become aware of the conditions in order to move on to the next step.

The statement is made by placing the plica in the field I declare that I became aware of the conditions of cancellation of registration.

Read carefully the information on the screen on the conditions of cancellation of registration and the regulation of tuition fees.

Filling in the field marked with (*) is mandatory.

You won’t be able to move on to the next step without filling it out.

Click Submit to move to the next screen.

After declaring that you have become aware , click Submit to move on to the next step.

Standards and regulations

To be able to move on to the next step, after carefully reading all the information indicated on this screen, place the plica in the field I declare that I have read the rules and regulations and that I am aware that the voluntary and intentional practice of plutogium, self-election and copying constitute an academic illicit.

Read carefully the information on the screen on the conditions of cancellation of registration and the regulation of tuition fees.

Declare that you have read the rules and regulations in force.

You will not be able to move on to the next step without declaring that you have read the information.

After declaring that you have read the rules and regulations and (…), click Submit to move on to the next step.

Authorization to transfer personal data to CGD for issuance of the student card

On the screen shown below, indicate For the issuance of the student card by CGD, the transfer of personal data to CGD – Caixa Geral de Depósitos is mandatory.

Fields marked with (*) are required, with the remaining being optional.

If you wish to issue a student card with bank valencia (debit card) you must also check the optional fields.

Click Continue to move on to the next step.

Consents to the collection and use of information

On the following screen, consents are requested to collect and use information.

The consents requested can be reviewed at any time by the student on the Student portal of this academic management system.

Nevertheless, the identification document is indispensable in the management of the student’s process, and it is not possible to proceed without consenting to its collection and conservation.

After filling in, click Continue to move on to the next step.

Documents to be attached

On the following screen, please attach a scanned copy of your ID and a proof of address in your own name (e.g. bank statement; driver’s license; finance document; reading of the citizen card that includes address; another document with the student’s name and usual address).

Other academic information: part-time scheme, student worker and SEN

On this screen, you can see the curricular year and the class of your enrolment and can indicate whether you want to apply for the part-time scheme, the worker-student scheme or if you have any disability, illness, or learning disorder (e.g. dyslexia, dysgraphia) that makes it difficult for you to work or participate in academic life.

To answer the questions, please note the following:

  • Do you wish to register on a part-time basis (limited registration between 30 and 36 ects)?: see the section below on the part-time scheme and if you want to register on a part-time basis, please place the plica in this field;
  • Are you a student worker (you must apply for the status up to 30 days after the start of classes)?: see the section below on the worker-student scheme and if you wish to register as a student worker, please apply in this field;
  • Do you have any disability, illness, or learning disorder (e.g., dyslexia, dysgraphia) that makes it difficult for you to work or participate in academic life?: if you want to apply for the status, place the plica in this field.

Then click Save to move on to the next step (if you don’t want any of the schemes listed click Continue only).

Part-time registration

Students who select the Option Do you wish to enroll on a part-time basis (limited enrollment between 30 and 36 ects)?, must enroll in mandatory and/or optional curricular units corresponding to a credit range between a minimum of 30 and a maximum of 36 credits.

By selecting this option, you are applying for part-time arrangements.

This application implies the payment of the fee of 10 euros that must be made simultaneously with the payment of the registration fee and the first installment of the bribe.

Registration as student worker

Students who select the Is worker-student option? must submit in the SGE – Teaching Management Services the respective application accompanied by the documents provided for in the Regulation of the Statute of the Student Worker of iscte.

Enrollment in curricular units

According to what was mentioned above, if the course has optional curricular units (free, optional options in the area of transversal skills or other areas) in the 1st curricular year or if the student indicated that he intends to enroll on a part-time regime, then it is necessary for the student to finish the registration process.

At this stage of registration and registration, the screen allows:

  • consult this manual by clicking on Support for > the Registration Manual in Curricular Units;
  • consult the e-mail addresses of the Schools of each course available to clarify doubts by clicking on Support for Registration;
  • change the initial registration questionnaire information by clicking Change the initial registration questionnaire information;
  • consult the schedule of the curricular units in which you are already enrolled, clicking Consult schedule;
  • consult generic information on the registration rules in the box with the title “Carefully read the registration rules of your year in the table “REGISTRATIONS”;
  • consult information on the rules of registration in the curricular units of the course, in the box with the title “HIGHLIGHT:”;
  • enroll in curricular units.

Registration rules in the 1st year – see box with the title “HIGHLIGHT”

In the 1st curricular year, the student must be enrolled in compulsory and optional curricular units (if there are optional in the 1st year of the course) that make up a total of 60 credits, unless they request the part-time scheme.

Read the information on the screen about the registration rules carefully.

In case you need to clarify academic questions, send an e-mail to one of the addresses indicated on the screen taking into account the school of your course and always mentioning your name, student number, course and curriculum units

Enrollment in compulsory curricular units

The curriculum of each course consists of a tree of groups that has, at the lowest level of each group or “branch” of this tree, the respective curricular units associated with one year/semester of the course.

Registration in the compulsory curricular units of the 1st curricular year of the course will be created automatically by the system and will be marked in green and with the plica in the respective box on the right side (1), with the exception of applicants for the part-time scheme (2).

NOTES

(1) If the student did not apply for the part-time scheme but verifies that registrations in the compulsory curricular units of the 1st year, in the 1st and 2nd semester, are not made automatically, that is, that they are not marked in green, then just place the plica in each one so that they are marked in green.

(2) For part-time applicants, no automatic registrations will be created in any curricular unit so there will be no green-marked curricular units. In this case, all mandatory and/or optional registrations will have to be made on this screen by the student.

In addition to automatic registrations made by the Fénix system, there is only a need for the student to register in curricular units in the following cases:

– if the course has, in the 1st curricular year, optional curricular units (optional free, optional of transversal competencies or other areas);
– if you choose the part-time scheme.

Enrollment in optional curricular units (optative free, optional in the area of transversal skills or other areas mentioned)

The optional curricular units may or may not exist in the 1st year of each course.
Check for optional curriculum units in the 1st year of your course.

The optional curricular units can be free or from the area of cross-sectional competencies or from another indicated area.
To enroll in optional curricular units, it is necessary that the respective groups and subgroups are open, that is, that they have the plica in the respective box on the right side up to the level at which the curricular units are visible.

The following indicates the process of opening the groups/subgroups up to the level at which the curricular units are available for registration.
The example shows the structure of a course curriculum but there are courses with different structures so the student should check and follow the structure of their course.

In the following image, this is the registration in optional curricular units, in which the group with the name Optatives is still closed (i.e., without the plica on the right).

After placing the plica in the respective box on the right side, the Optatives group is open and the respective subgroups are visible (see image below). However, it is verified that there are no curricular units available for registration, so it is necessary to open the subgroups.

After opening the subgroup with the name Livres, placing the plica, we verified that their curricular units are not of the 1st curricular year so we do not need it to remain open and we can close it by removing the plica.

By closing this group of Free optatives, removing the plica that had been placed, the list of options becomes invisible again.
Any group or subgroup can only be closed when its subgroups and/or curricular units are also closed or unregistered (without plica).

Now, to continue the registration process, it is necessary to open the Cross Skills subgroup by placing the plica.

With the Cross-Cutting Skills subgroup open, it is verified that no curricular units for enrollment are yet shown and that the Mandatory subgroup is shown.
It is then necessary to open the Mandatory subgroup by placing the plica.

After the opening of the Mandatory subgroup , the list of curricular units was visible and it turns out that they are from the 1st curricular year, so registration should be made in these CUs taking into account the existing rules.

It is necessary to register taking into account the limits of credits and other rules defined in the groups and subgroups and also in the curricular units themselves.

With open groups/subgroups and their curricular units visible, check the following:

  • the credit limits for registration and approval defined in the rules of the groups and subgroups (the credits for registration and approval are indicated in line with the red text immediately below the group/subgroup name);
  • the credits you will get for approval in each curricular unit (the credits are indicated in the line of the curricular unit itself after the semester);
  • the rules of registration in curricular units, if any (the rules are indicated in the line with the text in red immediately below the name of the curricular unit or the link that allows you to choose a curricular unit).

In this case, in the Group Optative > Transversal > Mandatory > Competencies there is the rule Credits for Approval: 6.0, then, registrations must be made in curricular units in the Subgroup Mandatory that make up the total of 6 credits .

The registration in a curricular unit is made by placing the plica in the small square box on the right on the respective line and choosing the time (see the following section to see how the time is made).

The following is an example of a situation in which it is necessary for the student to choose curricular units from among several options presented, with defined rules, but in which there is no list of direct choice of curricular units in the curriculum plan of the course.

In the following image, the student must enroll in curricular units that make up a total of 6 credits. There are several options to choose from, you can choose a UC of 6 credits, or several UC of 1, 2 or 3 credits until you reach the total of 6 credits. To choose, click Choose Option.

Then choose the concrete curriculum unit by clicking Enroll.

And then choose the time of the curricular unit (see the following section to learn how the time is made).

In the image shown below, in the curriculum of another course, in the Optional group there is the cross-sectional competencies subgroup that has the following subgroups:

  • Mandatory subgroup with the following Rule Credits for Approval: 4.0;
  • Optional subgroup with the following Rule Credits for Approval: 2.0.

In this case, the student has to enroll in the two curricular units that make up the 4 credits in the Group of Mandatory and in curricular units that make up the 2 credits (1 UC of 2 credits or 2 UC of 1 credit) in the group of Facultatives to total the 6 credits indicated in the group “father” of the transversal competencies.

Choosing the time of a curricular unit

Enrollment in the optional curricular units (free, optional in the area of transversal skills or other area) is made by choosing one of the available times.

In each optional curricular unit, only the schedules with vacancies will be shown.

Registration in the optional curricular units is carried out as indicated below.

First, check which semester the curricular unit you are enrolling in takes place. In the case shown in the following image, the curricular unit takes place in the 2nd semester.

Then open your student schedule in a new browser tab by clicking here on the sign-up screen or under Time in the left side menu of the screen.

In your student hours, which will already have the mandatory curricular units in case Fénix has already made automatic registration, consult the semester time corresponding to the semester of the curricular unit in which you will enroll, clicking on the respective link, in this case the UC is the 2nd semester, so we clicked on the link of the 2nd semester.

Check your student schedule when you are free (days of the week and hours).

In the example of the following image, it turns out that the student’s time is free:

  • on every day of the week, in the afternoon;
  • in parts of the mornings of 4th, 5th and 6th;
  • and on Saturday.

Go back to the Enroll in curricular units screen (in the tab next to it) and place the plica in the desired curriculum unit.

In the example shown, the plica was placed in the curricular unit Professional presentations.

When placing the plica in the curricular unit, the box with the list of available times is opened, that is, with vacancies.

In the list presented, choose the following form the time that best suits the time you already have with the mandatory curricular units by clicking the Choose button.

At each available time the following information can be found:

  • the type of class: in the case indicated in the following image these are theoretical-practical classes;
  • the day (s) of the week in which the classes take place: in the case indicated in the following image these are classes that take place on Wednesday – Wed;
  • the start and end times of classes: in the case indicated in the following image, classes take place on Wednesday, between 13:00 and 14:00, between 13:00 and 16:00 and between 14:00 and 16:00, that is, it is necessary to consult the time of each week to know what time the class takes place on Wednesday of this week;
  • the beginning and end of the period in which classes take place at this time: in the case indicated in the following image, classes take place between 2018-04-11 and day 2018-05-16;
  • the teaching language of the classes: in the case of the time marked in the following image is Portuguese.

In the curricular units of transversal competencies that have less than 6 credits, as a rule, the period of classes does not occupy the entire semester because they have a smaller number of classes.

Thus, if necessary, in the same semester you can choose sequential schedules of more than one curricular unit of transversal competencies, taking into account the start and end dates of the classes throughout the semester, so that there are no overlaps of classes.

Use the information of each time to choose (the day of the week, the hours and the period of the classes) to check in your student hours in the same semester with all the registrations you have made so far, what is the time of the curricular unit in which you are enrolling that suits you the most.

Use the vertical scroll to the right of the box that has the times to see the full list of times available in each of the curriculum unit.

Next, click Choose at the time that suits you best.

And then confirm that you don’t have overlaps on your schedule that require correction.

To check your time after each registration, refer to the tab next to the browser where your student time is located and refresh it with the F5 key.

In the example shown below, the time chosen in the curriculum unit did not create overlaps for what is correct. If there are overlaps, the overlapping lessons section will be indicated in the section: with the background in red (see images from the following 2 figures).

Registration/times can be changed until the end of the registration period but please note that the vacancies of the best times are filled quickly and that when you withdraw the registration of a time is freeing up this vacancy that can be quickly occupied by another student.

At the time of the example shown below, it can be seen that the Professional Presentations curricular unit has classes on Wednesdays, but there is one class with longer duration and two shorter all in the same time slot (between 13:00 and 16:30). This means that the class schedule is not the same in all weeks during the class period defined for the curricular unit. So, to know what is the effective time in each week, in the section with the name Choose the semester or week, click on the week number and see the respective time.

On-time overlays

In the example shown below, the time chosen in the last curricular unit in which you enrolled created overlaps with the time that the student already had of the remaining curricular units so it has to be changed/corrected.
The time chosen for the Professional Presentations curriculum unit needs to be replaced by another time that does not create overlaps.
In case there are no other times with vacancies in the curricular unit, then another curricular unit should be chosen, but if there is no other curricular unit available, you must confirm the registration with the overlaps and request support to the school that manages the course via email.

The overlapping classes are indicated in the warning box (red) with the title Overlapping classes marked in the image above.

Each line indicates an overlay of classes that contains the following information: the names of the curricular units, the day, and the overlapping start and end times of the class.

Overlap can occur between optional curricular units or between compulsory curricular units and optional curricular units.

The student cannot change the schedule of the compulsory curricular units but can choose another time in the optional curricular units as long as there are hours with vacancies.

In the case presented as an example in the image, you can only choose another time in the professional presentations curricular unit because it is the only curricular unit that is within the group of ecusers.

To choose another time, go back to the enrollment page in the curriculum units, remove the plica from the curriculum unit where you need to choose another time, and click Save.

In the browser tab with your student schedule, click F5 (refresh) to update your student hours and check the free periods.

Go back to the registration page, choose another time following the process already indicated, and at the end, click Save.

In the browser tab with the student schedule, click F5 again and confirm that your schedule has no overlaps, following these procedures until you finish all registrations in curricular units without overlaps in your student schedule.

Curricular units/groups with the rule “Conditional enrollment”

The “Conditional enrollment” rule, shown in the following image, applies to specific cases and does not allow the student to choose the group or curriculum unit in which this rule is located.

Thus, whenever a group or a curricular unit has this rule, the group or the curricular unit cannot be used by students for enrollment.

In the following case, the student can choose any of the three indicated curricular units (“Professional Presentations”, “Technical Report Writing” and “Business English”) to obtain the 6 required credits in the group, but Optional 3 cannot be used by the student for having the Registration rule conditional.

After registering for 60 credits (ECTS) in the 1st year curriculum units, you can click Confirm to continue to the next stage of registration/registration.

Change enrollment parameters

On the Enroll in curricular units screen, you can change some enrollment parameters by clicking change enrollment parameters.

The change screen for some of the enrollment parameters is as follows:

To save the changes, click Submit. To go back (to the sign-up page) without making any changes to the data on this screen, click Back.

If you had not applied for part-time and now intend to make the change and have placed the plica in the field of part-time arrangements, but when you submit the following error message, this situation must be registered in more claims than those allowed by the part-time scheme (30 to 36 ECTS).

To correct the situation, proceed as indicated below the image.

You can correct the situation as follows:

  • click Back to return to the sign-up page;
  • on the registration page, remove mandatory and/or optional registrations until the total number of Credits registered is between 30 and 36 and click Save;
  • also on the subscriptions page, click again on change registration parameters;
  • on the sign-up parameter change page, put the plica back in the part-time regime field;
  • finally, click Submit.

Registration in curricular units for part-time applicants

A part-time student is called a part-time student who, in a given school year, opts for part-time attendance by enrolling in a small number of curricular units in a study cycle leading to a bachelor’s or master’s degree, benefiting from a reduction in the value of the tuition and specific prescription rule.

Students who apply for part-time arrangements will have to enroll in the desired curricular units, since in this case the system will not make any automatic enrolment in curricular units. The limit of ECTS credits to which a part-time student can enroll is between 30 and 36 credits.

To register in each desired compulsory curricular unit of the 1st year, in the 1st and/or 2nd semester, place the plica in the small square box on the right side at the bottom of the UC line.

If you wish to enroll in optional curricular units of transversal skills or in another type of optative (provided that they exist in the 1st year of your course), register as indicated in the Section Enrollment in optional curricular units (optional free, optional in the area of transversal skills or other areas mentioned).

Confirm that your student schedule has no overlaps. Otherwise, overlaps must be corrected. Check how to fix in Overlays on time.

Confirm registration in the curricular units

In order to finally confirm the registration in the curricular units, you must be enrolled in 60 credits (ECTS) in the 1st curricular year of the course. So check on the sign-up page to see if the number of Credits entered is equal to 60 as shown in the image.

If the credits registered are less than 60, then you have not yet signed up for all the 1st year curriculum units and the following message will be shown so you will not be able to confirm the registration.

Check in which curricular units of the 1st year is that is not yet enrolled and register according to the rules that exist of the curriculum until totaling the 60 credits enrolled.

When you are enrolled in 60 credits (ECTS) in the 1st year, click Confirm on the subscriptions page.

The next screen of the Phoenix registration/registration process will be shown.

Printing of documents, information on tuition fees and survey 1st registration in the course

On this screen there is important information about tuition fees, there is the link to access the survey for new students and can be printed the documents referring to their registration and registration:

  • you can verify that your registration has been successfully confirmed: see message marked in green in the image below;
  • you can consult your student curriculum on Iscte by clicking on Student Curriculum: now updated with the applications you have just confirmed;
  • you can consult the list of curricular units in which you have just registered and their schedules in the Registrations section;
  • you can correct the registrations by clicking correct registration: the correction by the student is only available until the last day of the registration period;
  • you can print the registration statement by clicking On Registration Statement Print: please do not print two-sided. Printing of this document is mandatory;
  • you can print the application to apply for worker-student status by clicking on application. Printing this document is mandatory for those who wish to apply for worker-student status;
  • you can print the form to require a transport discount by clicking the Transport Declaration Form. Printing this document is mandatory for those who wish to require discounts on transport;
  • you can print the registration declaration form for purposes such as ADSE, Family Allowance, etc., by clicking on Registration Statement Form (ADSE, Family Allowance, etc.). Printing this document is mandatory for those who wish to make applications for the purposes indicated on the form;
  • answer the Survey for students who have registered for the first time in the course (COMPULSORY PARTICIPATION), by clicking on Survey 1st enrollment in the course;
  • you can check for tuition information in the Kickbacks section of the screen or by clicking Kickbacks in the left side menu.

Read carefully all the information provided, print the necessary documents and respond to the “Survey 1st registration in the course”.

After printing the documents and responding to the “Survey 1st registration in the course”, please refer to the remaining information of the steps to be followed and complete the registration/registration procedures in iscte in the best way.

Payment of bribes

References and deadlines for payment of fees by ATM will be made available in the Current Account – Bribes 2021/2022 feature in Fénix. Thus, in order not to miss deadlines, in the coming days consult daily the following functionality of Fénix:

  • after authenticating to Phoenix, click the Student portal;
  • in the left side menu, click Current Account – Kickbacks 2021/2022.

Good studies!

Faq

Where can I consult the curriculum of iscte courses?

You can consult the curriculum plans of the courses here. The following click:

  • in the link of the name of the desired course;
  • then in Curriculum plan, in the left side menu;
  • then in Curriculum , in the box to the right of the screen;
  • and finally:
    • to view all the rules, click View in the Rules : View, Hide:
    • to view all groups of curriculum units, click Expand All, expand all/Hide all.

Where can I check class schedules?

You can consult the curriculum plans of the courses here. Then click times on the course line you want, and in the class table, click the name of the class in the semester you want to see.

I left Fénix before finishing the registration and registration process, how can I resume the process?

If you left Fénix before you arrived at the registration page in the curricular units and want to resume the registration/registration process but do not know how to do so, then in this case, your registration was not finished so you must perform the following procedures:

  • authenticate phoenix again with initial credentials, received through DGES or Iscte;
  • proceed with the registration/registration process by filling in the missing data from the screen shown.

If you left Fénix when you were already on the registration page in the curricular units and now you want to finish them, then you should do the following:

  • authenticate to Phoenix with the new credentials (username and password) that were previously created before you left Phoenix;
  • continue with the registration process in the missing curricular units.

If you left Fénix but you don’t know what screen you were on and want to resume the registration/registration process, then do the following:

  • try authenticating phoenix with the initial set of credentials (sent by DGES or Iscte) and continue the registration and registration process to the end;
  • if you have not been able to authenticate with the initial set of credentials and know the set of new credentials created in Phoenix, then authenticate with these new credentials and continue the registration and registration process to the end.

If you were able to authenticate and see the next page, then click the Student portal.

Next, to access the page where you can finish registrations, click Curriculum Units in the Subscribe section of the left side menu.

The following screen will be shown to enroll in curricular units where you can see the following steps of registration.

Can I print the documents at home or should I print them on ISCTE?

Documents can be printed at home.

I finished registration and registration but did not print the documents, how can I print them?

You can print the documents as follows:

  • authenticate to Phoenix to access the private area;
  • then click on the Student portal;
  • then, in the left side menu, in the Enroll section, click Curriculum Units;
  • on the page shown, print the documents you need.

Where can I consult the information on tuition fees?

You can consult the information on tuition fees as follows:

  • authenticate to Phoenix to access the private area;
  • then click on the Student portal;
  • next, in the left side menu, click Current Account – Kickbacks 2021/2022.

If you would like detailed information, please contact us.