Class Calendar

Last Updated: 03/03/2022

Warnings

Class calendar

To access the Class Calendar you must perform the following procedures:

• click on the Teaching portal;
• select the Implementation Period and
• click on the desired curriculum unit,
• click Class calendar in the left side menu.

The class calendar allows you to view all normal, replacement and extraordinary classes for the academic period of the curricular unit and indicates whether or not each class has the abstract inserted.

The normal (planned) classes are created by the secretariat of each school, in the planning of the school year, the replacement classes are created by the teachers of the curricular unit and the extraordinary classes are usually created by the teachers of the curricular unit or exceptionally by the secretariat of each school.

On this page can be shown two types of warnings:

• the notice that there are classes without summaries, in case there are classes that have occurred (whose date and time is earlier than the current one) that do not have summaries inserted and
• the warning that there are classes without teacher planned, in case there are classes whose Planned Teacher has not yet been indicated.

Planned teacher

The Fénix system presents the teacher’s schedule based on the shifts to which the teacher is associated. When there is more than one teacher associated with a shift, all these teachers see this turno, however, usually only one of the teachers will teach each of the classes. This teacher is the planned teacher of the class.

Thus, since the planned teacher of a class is the teacher who will predictably teach this class, teachers should take into account the following situations:

• when there is only one teacher associated with a shift, that teacher is automatically associated as a teacher planned for all classes in that shift and classes are automatically shown in the respective Teaching Schedule;

• when there is more than one teacher associated with a shift, the association of the teacher planned for each class of that shift is not automatic so that in this case, the association of the teacher planned to the classes must be carried out in one of the following ways:
  • each teacher associated with the shift must access the Calendar of classes in Fénix and click on Teach in each class that you plan to teach (these classes will then be shown in the respective Teaching Schedule);
  • the school secretariat, if you have this information, can indicate the teacher planned for each class (these classes will then be shown in the respective Teaching Schedule).

Notes

• The fact that a class has teacher A as a teacher planned does not prevent the possibility of professor B teaching the class and inserting the respective summary. In this case, the time of this class will be counted in the hours of classes taught by professor B.
• Classes that have not planned teachers are not shown at teacher times (only until they have a teacher planned) but are shown and managed in the class calendar.

Viewing Options

By default, when the teacher accesses the Class Calendar, all classes of the shifts assigned/associated with the teacher are shown.

To change the preview of the calendar of classes and summaries there are the following options:

• Classes: allows you to indicate whether you want to view All classes on the calendar, all classes That take place (starting at the current date and time) or all classes That have occurred without summary (starting at the current date and time);
• Class type: allows to indicate the type of classes to be viewed (Laboratory, Theoretical, etc.);
• Shift: allows you to indicate the shift of the classes to be viewed;
• Teacher: allows to indicate:
  • o [teacher’s name]: shows the classes whose planned teacher is the teacher indicated;
  • All: shows the classes with teacher planned;
  • Others: shows all classes whose planned teacher is not himself;
• Include classes without teacher planned: allows you to indicate whether you want to see classes without teacher planned (yes is not checked by default).

Shifts with only one associate teacher

In shifts that have only one associate teacher, this teacher is automatically associated as the planned Teacher of all classes of the semester so these classes are shown with the planned Teacher column filled.

Shifts with more than one associate teacher

In the shifts that have more than one associate teacher, it is not possible to automatically define the planned Teacher of each class, when the teachers associated with the shift access the Class Calendar, the classes are shown without a planned Teacher. However, as soon as the teachers of these shifts indicate that classes will teach these classes they will:

• have Teacher planned (see teacher column planned);
• be shown in the respective planned Teacher’s Teaching Schedule.

Insert Summary

To see the procedures for inserting a table of contents, click here.

Mark as untaught class

The teacher has the possibility of marking as not taught a class planned that is part of a shift that has been assigned to him. Classes marked as non-taught classes may not have an associated summary. Classes can be created to replace classes marked as untaught.

To mark a lesson as an untaught lesson, perform the following:

1. click on the Teaching tab, choose the Execution Period and click the Curriculum Unit;
2. in the left side menu, click Class calendar;
3. on the page shown, click Mark as untaught class, in the line of the desired lesson.

Uncheck untaught class

The teacher has the possibility to deselect a class that has been marked as an untaught class. After the disappointment of the class, it is now possible to insert the respective summary.

To clear a lesson that had been marked as an untaught lesson, perform the following:

1. click on the Teaching tab, choose the Execution Period and click the Curriculum Unit;
2. in the left side menu, click Class calendar;
3. on the page shown, click Untaught Lesson Clear in the line of the desired lesson.

Notes

• The class marked as untaught can only be cleared by the teacher who marked it or by the coordinator of the curricular unit.

Create Replacement Class

The teacher has the possibility to create replacement classes. Replacement classes can only be created after scheduled classes have been marked as untaught classes.

To create a replacement lesson, do the following:

1. click on the Teaching tab, choose the Execution Period and click the Curriculum Unit;
2. in the left side menu, click Class calendar;
3. on the page shown, click:
   – Create replacement class in the desired lesson line, indicating the data of the substitute lesson and the characteristics of the room,

or
– in the Preview Options section, click Create Replacement Lesson – link that is in the zone immediately prior to the lesson table – indicating the data for the replaced lesson, the substitute lesson, and the room characteristics.

Notes

• Room – Select the room correctly as well as its characteristics. If you do not need a room, select the “Do not need room” option.
• If you want to create a replacement lesson and create a replacement lesson is not available on the course of the class you want to replace, you must ensure that the class to be replaced has been marked as an untaught class.

Create Extra Class

The teacher has the possibility to create extraordinary classes. These classes are added to the classes provided for in the calendar of the curricular unit.

To create an extraordinary lesson, perform the following:

1. click on the Teaching tab, choose the Execution Period and click the Curriculum Unit;
2. in the left side menu, click Class calendar;
3. on the page shown in the Preview Options section, click Create Extra Lesson indicating the extraordinary lesson data and room characteristics.

Notes

• Room – Select the room correctly as well as its characteristics. If you do not need a room, select the “Do not need room” option.

Delete Class

Only replacement classes and extraordinary classes that do not have a summary can be deleted by the teacher.

To delete a lesson, do the following:

1. click on the Teaching tab, choose the Execution Period and click the Curriculum Unit;
2. in the left side menu, click Class calendar;
3. on the page shown, click Delete Class, in the line of the lesson you want to delete;
4. in the action confirmation box, click Ok.

Edit Class

Only replacement classes and extraordinary classes that do not have a summary or assigned room can be edited by the teacher.

To edit a lesson, do the following:

1. click on the Teaching tab, choose the Execution Period and click the Curriculum Unit;
2. in the left side menu, click Class calendar;
3. on the page shown, click Edit Class, in the line of the lesson you want to edit;
4. after you make the changes, click Save.

Teach

This feature is visible in the Class Calendar in the shift classes that have more than one associate teacher.

It allows the teachers of the shift to indicate, class to class, the classes they will teach. In this way, the teacher is defined as the planned Teacher of the class and the class is shown in the respective Teaching Schedule.

Do not teach

This functionality is visible in the classes of the shifts that have more than one associate teacher and have already been associated by the teacher with his Teaching Schedule.

Allows the teacher to indicate that he will not teach the class. In this way, the teacher will no longer be defined as the planned Teacher of the class and another teacher associated with the shift may indicate that he will teach her.

After this procedure, the teacher may verify that these classes are no longer shown in their Teaching Schedule.