Online Applications for 2nd Cycle
Online Applications
Introduction
From the academic year 2011/2012 the applications for master’s and graduate degrees from the Schools of Social and Human Sciences, Sociology and Public Policies and Technologies and Architecture are made online through the Fénix system.
If the future candidate for master’s and/or graduate is already a student or collaborator of ISCTE-IUL and holds the credentials of the FÉNIX System can directly access the Application Portal at FÉNIX.
Otherwise, to make an application, the future candidate must on the ISCTE-IUL (http://www.iscte-iul.pt/cursos/mestrados/como_candidatar.aspx) portal to indicate their email address. This address will probably be changed.
Immediately, the future candidate receives an email at the e-mail address indicated with the credentials to access the online application system in Fénix and must access the system and start the application within 2 hours.
Through the Phoenix system, the candidate can:
- Create application
- Consult your courses and applications
- View application details
- Fill in information and attach documents
- Submit the application
- Cancel the application
- Remove the cancellation of the application
Online Application States
The possible states for an online application can be:
- Pre-Candidate
State automatically assigned by the system, the applicant creates an application for the selected course but there is no application data changed by you.
- Pending with Completed Data
State automatically assigned by the system when there are already some/all application data completed but the application has not yet been submitted
- Pending with Confirmed Data
automatically assigned by the system when the applicant submits the application to the system.
- Applicant with payment made
State automatically assigned by the system when the applicant makes the application fee by ATM reference and the payment is confirmed.
When the applicant has foreign nationality has the possibility to choose the type of payment (ATM or PayPal).
If the applicant selects the payment by PayPal, the status is allocated when the treasury that validates the payment in the Phoenix System Treasury Portal.
- Application under review
State assigned by the user of the School Secretariat when the application is under review.
- Not admitted
State allocated by the school secretariat when the application is not accepted after analysis of the school and the final score does not meet the minimum objectives or there are no vacancies available in relation to the selection number
- Outcast
State assigned by the school secretariat when the application is excluded because all required documentation is not delivered.
- Admitted
State allocated by the school secretariat when the application is accepted and there are vacancies to be filled.
- Admitted Conditioned
State allocated by the school secretariat when the application is accepted and there are vacancies to fill but the applicant has not yet finished the degree.
- Substitute
State allocated by the school secretariat when the application is accepted but there are no longer vacancies to be filled.
- Canceled
automatically assigned by the system when the applicant cancels his/her application.
- Enrolled
automatically assigned by the system after the registration of the accepted candidate has been formalised.
Online Application Management Procedures for 2. º Cycle
The procedures, from Online Application Management to 2. º Cycle, are composed of the following phases:
- Setting up online applications. At this stage, the courses are made available and configured:
- the automatic emails to be sent to applicants and
- application periods.
- Candidacy. At this stage, applicants apply:
- requesting the creation of the necessary credentials to access the Fénix Applications portal;
- by filling in and attaching the necessary information;
- submitting the application;
- payment of the application fee.
And the system proceeds:
- the change of application states;
- automatic sending of emails.
- Analysis of applications. At this stage, the Schools Secretariats manage the information of applications. Course Directors review applications. Finally, the finale is attributed to the applications examined.
Online Application Setup Phase
| Accountable | Procedure | Portal in Phoenix | |
|---|---|---|---|
| GGC and Scientific Council | Creation of application periods for each course. (Scientific Council) Availability of courses in the institutional portal. (GGC) |
Curricular ManagementScientific Council |
|
| Scientific Council | Setting up emails to send to candidates: | Curriculum Management | |
| Version in Portuguese: Email 1 – Link to access the online application system. Email 2 – Credentials to access the online application system in Fénix. Email 3.a. – MB reference for payment of the application fee. Email 4 – Confirmation of payment of the application fee. |
English version: Email 1 – Link to access the online application system. Email 2 – Credentials to access the online application system. Email 3.b. – Request for sending proof of payment paypal. Email 4 – Confirmation of payment of the application fee |
||
| Secretariat of Schools | Configuration of emails to be sent to candidates: Email 5 – Email information of the change of status of the application for Admitted / Not Admitted / Alternate / Excluded |
School Secretariat | |
Application Phase
| Accountable | Procedure | Portal in Phoenix | |
|---|---|---|---|
| Candidate without credentials in Phoenix | Enter and confirm your personal email in the ISCTE Portal. | Public Portal | |
| Phoenix | Send Email 1 with the access link to the Fénix system to make online applications. | ||
| Candidate without credentials in Phoenix | Inserts data (Name, Gender, Date Of Birth, Document Type ID, Id Document Number, Email) to create access credentials. | Applications | |
| Phoenix | Send Email 2 with online application system access credentials | ||
| Candidate | Select the desired course and complete the online application. You can record the application information and finish at another time. Submit the application. |
Applications | |
| Phoenix | Candidate with Portuguese nationality: Send Email 3.a. with mb references |
Candidate with foreign nationality: If the applicant has chosen to pay PayPal: Forwards the applicant to the payment system PayPal. Sent Email 3.b. with the Request to send proof of payment paypal. If the applicant has chosen to pay per MB: Send Email 3.a. with mb references |
|
| Candidate | Makes payment with received MB references. | Make payment online PayPal or with the MB references received. | |
| Treasury | Payments made with MB References: Treasury receives file from SIBS with payments made. Uploads the file received from SIBS. Payments made through the PayPal:Receives email from the applicant with proof of payment. You get the PayPal. Put the application as paid. |
Treasury | |
| Phoenix | Changes the status of the application to "Candidate with payment made". | ||
| Phoenix | Send Email 4 to inform you that the application has been valid. | ||
Application Analysis Phase
| Accountable | Procedure | Portal in Phoenix |
|---|---|---|
| Secretariat of Schools | Check that applications have all the necessary elements. | School Secretariat |
| Secretariat of Schools | Request the applicants for missing elements. | |
| Secretariat of Schools | Attach the missing elements to the application. | School Secretariat |
| Secretariat of Schools | Change the status of the application to “Application under review”. | School Secretariat |
| Secretariat of Schools | Export to Excel format files the course applications to support the analysis procedure. | School Secretariat |
| Course Director | Analysis of applications. | Course Director |
| Course Director | Score the applications. | |
| Course Director | Draw up the selection minutes. | |
| Secretariat of Schools/Course Director | Attach the selection minutes on the course applications page. | Course Director |
| Secretariat of Schools/Course Director | Change in application status | School Secretariat / Course Direction |
| Phoenix | Sends Email 5 to admitted candidates/alternates/not admitted/excluded. |