Teacher Service Confirmation – Planning

Last Updated: 01/27/2022

Introduction

Features have been created that allow you to manage in the Fénix system the confirmation status of the service assigned to teachers.

The management of the provision of the teaching service is carried out by the secretariats of the schools in the Planning portal.

The confirmation of the teaching service is carried out by the teachers about the total hours assigned to them in each shift of the curricular units, in the Docência portal.

Only the teaching service assigned to real teachers can be made available to teachers for their confirmation.
The teaching service assigned to future teachers is in the Draft state until a real teacher is associated.

States of teaching service in shifts

The teaching service may present the following states:

• Draft – State in which the teaching service of a shift assigned to a teacher is not available for confirmation.
  
• Pending – State in which the teaching service of a shift assigned to a teacher is available for confirmation.
  
• Confirmed – State in which the teaching service of a shift assigned to a teacher is confirmed by that teacher.
  
• Rejected – State in which the teaching service of a shift assigned to a teacher is rejected by that teacher.

Viewing the information

Procedures for viewing the information regarding the states of the teaching service:

1. Access the Phoenix platform in https://fenix.iscte.pt/
   
2. Select the "Login Page" tab.
   
3. Authenticate using iscte account credentials (e.g. xxnes@iscte-iul.pt and password).
   
4. Go to the "Planning" tab.
   
5. Click "Manage Plans and Runs" in the "Execution Management" section in the left side menu.
   
6. Click on the "Course type" and, on the course line, follow the link corresponding to the execution of the "School Year".
   
7. The following information is indicated on the page presented with the information of the course CUs in the column with the heading "Confirmation of teaching service:"

• number of shifts assigned to real teachers:
  • number of shifts in the Draft state (in red);
  • number of shifts in the Pending state (in yellow);
  • number of shifts in the Confirmed state (in blue)
  • number of shifts in the Rejected state (bold red);
• number of shifts assigned to future teachers: number of shifts in the Draft state (in red).

Also on the same page, with the information of the UC of the course, in the column with the title "Teaching Service", you can perform the following procedures:

1. Click on the link that allows the management of the teaching service of each curricular unit "x Teachers";

• on the page presented, of shift management, after the name of each shift assigned to teachers, the following information is indicated:
  • the current status of each shift ;
  • the state history page for each turn is shown by clicking .

Features

There are two ways of making the teaching service available to the respective teachers, that is, changing the status of the assigned shift to "Pending":

• provide the teaching service in a single shift and
• provide the teaching service of several shifts at once.

Make teaching service available in a single shift

Change a shift assigned to a teacher

To provide for confirmation the teaching service of a shift assigned to a teacher, you must:

• authenticate to Phoenix (https://fenix.iscte.pt);
• click on the Planning portal;
• in the left side menu, in the Execution Management section, click Manage Plans and Executions
• click on the Type of course desired and, on the course line, click on the School Year;
• on the page presented, in the column with the name "Teaching Service", click on the link that allows the management of the teaching service of each curricular unit;
• on the page displayed, teaching service management, click on the pencil that is in the line of the shift to change in the column of the type of hours desired;
• on the page displayed, the desired information is changed taking into account that:
  • if you place the plica in the Notify teacher field, the shift will be placed in the Pending state and the system automatically sends an e-mail message to the respective teacher informing them that the teaching service is for confirmation;
  • if you do not place the plica in the Notify teacher field, the shift will be placed in the Draft state and will be visible but the teacher will not be able to confirm/reject the respective hours;
• click the Submit button.

Assign a shift to a teacher

When assigning a shift to a teacher, the teaching service may be made available immediately or not for the respective confirmation. If it becomes available immediately, it will be in the Pending state, otherwise it will be in the Draft state.

To assign a shift to a teacher, you must perform the following:

• authenticate to Phoenix (https://fenix.iscte.pt);
• click on the Planning portal;
• in the left side menu, in the Execution Management section, click Manage Plans and Executions
• click on the Type of course desired and, on the course line, click on the School Year;
• on the page presented, in the column with the name "Teaching Service", click on the link that allows the management of the teaching service of each curricular unit;
• on the page presented, teaching service management, click on the existing Add Shift feature;
• on the page shown, indicate the following information:
  • Select the turn;
  • Indicate the number of hours to be allocated;
  • In the field "Reason" indicate the response to the reason for rejection of the teacher;
  • In the "Notify teacher" field:
    • if you place the plica, the shift will be placed in the "Pending" state and the system automatically sends an e-mail to the respective teacher informing them that the teaching service is for confirmation;
    • if you do not place the plica, the shift will be placed in the "Draft" state and will be visible but the teacher will not be able to confirm/reject the respective hours;
• Click the "Submit" button.

Notify teachers – Make teaching service available for multiple shifts at once

The "Notify teachers" feature allows the teaching service of several shifts already assigned to teachers at once.

Through this feature are shown the following shifts:

• shifts whose current state is the "Draft" state and
• that are associated with real teachers and curricular units belonging to the school to which the secretariat official is associated.

The feature allows you to filter the shifts of a curricular unit.

To make the teaching service available multiple shifts at once, you must perform the following procedures:

• authenticate to Phoenix (https://fenix.iscte.pt);
• click on the Planning portal;
• in the left side menu, in the Execution Management section, click Manage Plans and Executions
• click on the Type of course desired and, on the course line, click on the School Year;
• on the page shown, click the Notify Teachers link;
• on the page shown, you can filter the shifts of a running unit as follows:
  • fill in the Execution unit field;
  • click the Search button;
• select the desired shifts by placing the plica in the first column of the table;
• click the Submit button.

After clicking the Submit button, the shifts are placed in the Pending state and the respective teachers automatically receive an e-mail message, sent by Fénix, informing them that the shifts are available for confirmation of the assigned hours.

Treat the teaching service "Rejected"

To treat the rejected teaching service, perform the following procedures:

• authenticate to Phoenix (https://fenix.iscte.pt);
• click on the Planning portal;
• in the left side menu, in the Execution Management section, click Manage Plans and Executions
• click on the Type of course desired and, on the course line, click on the School Year;
• on the page presented, in the column with the name "Teaching Service", click on the link that allows the management of the teaching service of each curricular unit;
• on the page presented, management of the teaching service, click on ;
• on the page shown, indicate the following information:
  • select the turn;
  • indicate the number of hours to be allocated;
  • in the Field Reason indicate the response to the reason for rejection of the teacher;
  • in the Field Notify teacher:
    • if you place the plica, the shift will be placed in the Pending state and the system automatically sends an e-mail to the respective teacher informing them that the teaching service is for confirmation;
    • if you do not place the plica, the shift will be placed in the Draft state and will be visible but the teacher will not be able to confirm/reject the respective hours;
• click the Submit button.

Teachers have the possibility to cancel a rejection, that is, there is a functionality available to teachers that allows to cancel a rejection.

Flow of management of the confirmation of the teaching service

In general, the management of the confirmation of the teaching service is carried out as follows:

1. the school secretariat assigns the shifts to teachers:
   • if you do not wish to make them immediately available to teachers for confirmation, you must place them in the Draft state and, for this, you should not place the plica in the Notify teacher field;
   • if you wish to make them immediately available to teachers for confirmation, you must place them in the Pending state and, for this, you must place plica in the Field Notify teacher;
2. the teacher Confirms or Rejects the shifts that are in the Pending state;
3. the school secretariat deals with the rejected shifts, taking into account the reason for rejection indicated by the teacher, placing them again in the Pending state (to place them in the Pending state must be placed in the Field Notify teacher);
4. the teacher confirms or rejects the shifts handled by the school secretariat (referred to in paragraph 3.).