Collaboration and Knowledge

How can I keep a meeting safe?

Atualizado/Updated: 2024-12-06

Scope: Iscte Community

During a Zoom meeting, the host and co-host have access to the Host Tools.

This menu centralizes the security control of the meeting, allowing the host or co-host to manage participants, video, audio, chat and other important options.

Most of the settings can be predefined when the meeting is scheduled.

This menu provides a clear overview of the security features in place, where the host can:

- - Lock meeting: locks the meeting, preventing new participants from joining the meeting.
  - Enable waiting room: activates the waiting room for new participants or to move current participants to the waiting room.
  - Hide profile pictures: hides all profile pictures, including that of the host. Instead, the names will be displayed.
  - You can set the following participant permissions independently: Share screen; Chat; Rename self; Activate own audio; Start video; Annotation on shared content; Share whiteboards; Share annotations; Record on computer; Request to record on computer; Request host to start cloud recording; Collaborate with Zoom Apps; Set meeting timers.
  - Remove participant: allows you to remove a participant from the meeting. The participant cannot rejoin unless you allow removed participants to rejoin in the Meeting settings.
  - Suspend participant activities: disable video, audio, Zoom Apps and the ability to share the screen for all participants. It also locks the meeting to prevent participants from joining. This option will be applied to all participants.

See the following Zoom help article for more information.

How do I schedule a meeting on the Colibri website?

Scope: Iscte Community

Zoom offers multiple methods to schedule a meeting. A host has control over the options for their scheduled meetings, except for settings that an administrator has locked for all users in the account or for all members of a specific group.

- - Schedule from the Zoom desktop client or mobile app.
  - Schedule from the Zoom web portal.
  - Schedule for someone else.

To schedule a meeting from the web portal:

1. Sign in to the Colibri (https://videoconf-colibri.zoom.us) using your RCTSaai federation credentials (xxnes@iscte-iul.pt).
2. Click “Meetings” and click “Schedule a Meeting“.
3. Select the meeting options. Note that some of these options might not be available if they were disabled and locked to the off position at the account or group level.
4. Click “Save” to finish.

Find out more details here.

How do I schedule a meeting using Zoom App?

Atualizado/Updated: 2024-12-17

Scope: Iscte Community

To schedule a meeting using the Zoom App, open the application and proceed as follows:

1. 1. Log in to the Zoom Desktop Client, using your RCTSaai federation credentials (xxnes@iscte-iul.pt).Check out how to do this here.
  2. Click on the “Schedule” icon.
  3. Choose the meeting settings. Note that some of these options may not be available if they have been disabled at the account or group level.
  4. Click on “Save” to finish.

- - Find out more details here

How long is my recording available in the cloud?

Atualizado/Updated: 2024-12-06

Scope: Iscte Community

Through the Colibri service it is possible to record Zoom meetings in the Cloud.
These recordings are available for consultation and download for up to 30 days after the recording date.
The recordings can be consulted and managed on the Zoom recordings page.
To avoid losing your recording, transfer it to Educast.

How to schedule a Webinar?

Atualizado/Updated: 2024-12-17

Scope: Iscte Community

The Colibri service provides the possibility of requesting Webinars. This service is available through a request for institutions that are members of RCTS (Rede Ciência Tecnologia e Sociedade).

The Webinar service component is dedicated to online events aimed at large audiences, so it should only be requested for events that require a minimum of 300 participants. Current licensing allows for a maximum capacity of 1000 participants in each webinar.

Requests for the webinar service must be made two working days (48 hours) in advance. Requests are subject to analysis and approval by our support team and reservations may be conditioned by the type of event, licensing availability and/or previously scheduled reservations.

You can make a request at: videoconf-colibri.fccn.pt/utils/user/webinar

I can’t add alternative Hosts (Co-hosts)

Atualizado/Updated: 2024-12-17

Scope: Iscte Community

In the Colibri service it is only possible to add alternative hosts (Co-hosts) other Colibri users belonging to the RCTSaai network, who have been assigned a PRO account at the time of the invitation.

To ensure success at the time of the invitation, you should ask the user to log in to the Colibri service so that they can become a PRO user at that time.

During a meeting, the host can set any participant as an alternative host (Co-host).