2nd Cycle Application Management

Atualizado/Updated: 2022-03-17

Index

Set up Email

The e-mail setting allows the user of the School Secretariat to define, for the School to which he belongs, the standard information for emails automatically sent by Fénix for all candidates for school courses when there is a change of status of their applications.

The configuration of emails is only done once by the School Secretariat and the emails are automatically sent, by Fénix, to candidates when the status of their applications are changed.

To set up email content:

Select the “Email setup” option in the left side menu

Select the status of the application, which you want to set up:

Fill in the fields:
- Subject
- Message

You must then press the Submit button.

Manage applications by course

To consult the applications by course you must:

Select the “View course applications” option from the left side menu
Select
Type of course
Year of execution

The search result shows all the courses of the school with application for the selected criteria

For each course you can view:

Selection Minutes attached, if any;
Number of applications with payment made (Number of applications with payment made that have another status);
Number of candidates admitted;
Number of alternate candidates;
Number of candidates conditionally admitted;
Number of candidates enrolled;

Consult Course Candidates

For consular information of the applications of a course must:

select n existing in the same row as the desired application period and in the same column as the desired application status

Search Applications

To change the list of course applications submitted, you must:

Select the status of the desired application;
Select the desired Application Period;
Press the Search button.

Export Candidates

To export the candidate list to a file with Excel format you must:

press the Export Candidates button.

See Application detail

To consult the detailed application information, you should:

select View in the desired application.

The application information is divided into several folders:

Personal data
Educational qualifications
Other
Professional experience
References
Attachments

If there is missing information in a particular folder, the symbol appears next to the name of the folder in question.

The missing information will be displayed in the respective folder:

Consult Candidate Personal Data

To consult the personal data of the candidate must:

Select Personal Data

To edit the information you must press the Fill button.

After editing the candidate’s personal data, you must press the Save button.

See Educational Qualifications

To consult the educational qualifications of the candidate must:

Select Ingables

To edit the information you must press the Fill button.

Next you must:

Select the type of literary qualification to be completed;
Fill in the information of the new course board created for the selected type of educational qualification;
Press the Save button;

If you want to add more than one course with the same type of educational qualification you must:

select Add another course;
Fill in the information of the new course board created for the selected type of educational qualification;
Press the Save button;

To remove a course you must:

Select existing in the course frame to be removed.
Then the Course Removal Confirmation screen appears where you should press the OK button.
Press the Save button;

See Other Knowledge

To consult the other knowledge of the candidate must:

Select Others

To edit the information you must press the Fill button.

After editing the other knowledge of the candidate, press the Save button.

Consult Professional Experience

To consult the professional experience of the candidate must:

Select Work Experience

To edit the information you must press the Fill button.

To add new professional experience you must:

select Add new experience;
Fill in the information of the new professional experience framework created;
Press the Save button;

To remove a professional experience you must:

Select existing in the course frame to be removed.
Then the Work Experience Removal Confirmation screen appears where you must press the OK button.
Press the Save button;

See References

To consult the references indicated by the candidate must:

Select References

To edit the information you must press the Fill button.

It is only mandatory to fill in the 2 references if the candidate indicates that he/she wishes to provide references.

After completing the mandatory information you must press the Confirm button.

See Annexes

To consult the documents attached by the applicant must:

Select Attachments

To attach new document you must press the Attach button.

If you have already been attached to the application curriculum vitae document, motivation letter, or photograph, when attaching new document of the same type, the new document replaces the previous one.

If it is a Certificate of Qualifications or another document, the new attached document is added to the list of documents.

After the document is to be attached, press the Confirm button.

To remove an attached document must:

Select existing next to the document to be removed.
Then the Work Experience Removal Confirmation screen appears where you must press the OK button.
Press the Save button;

Change Application Status

To change the status of the student’s application you must:

select (Change) existing next to the student’s status

Next, the Status Change screen appears where you should:

Select the new status of the application;
Press the Submit button.

You can only change the status of your application if it is NOT with any of the following states:

Pre-candidate
Pending with data filled in
Pending with confirmed data

When the user changes the status of the application an email is sent to the candidate to communicate the new state.

See Selection Minutes

To view or record the selection minutes, you must select the selection minutes name, for example, existing in the course line on the Course ApplicationS Query screen

Add Selection Minutes

To add the selection minutes, you must select the existing course line on the Course Application Scan screen

Next you must:

Press the Browse … existing in the Acta line ;
search and select the minutes to attach and press the Open or Open button.

You must then press the Submit button;

Replacing Selection Minutes

To replace the selection minutes with a new minutes, you must select existing in the course line.

You must then:

Press the Browse … existing in the Acta line ;
search and select the new minutes to attach and press the Open or Open button.

To finish, you must press the Submit button;

Delete Selection Minutes

To delete the selection minutes, you must select the existing one on the course line.

You must then press the OK button.